🍵 How VA Evolve Brewed Efficiency with Virtual Support

👥 Client

A local F&B company known for its premium tea leaves, selling both online and in retail stores.

⚠️ The Challenge

As business grew, the in-house team became overwhelmed by:

• 📦 Manual inventory tracking
  
• 📑 Delayed invoicing to clients and distributors
  
• 📂 Disorganized financial records
  

➡️ This led to:

• ❌ Missed payments
  
• ❌ Inventory mismatches
  
• ❌ Delayed financial reports

✅ The Solution

We deployed a Virtual Assistant (VA) with a background in inventory management and finance operations:

• 🗂️ Updated stock sheets & reconciled with sales
  
• 🧾 Prepared and sent invoices on time
  
• 🧮 Organized monthly expenses & receipts
  
• 📘 Assisted with bookkeeping under guidance

📊 The Results

• 🔽 90% drop in inventory discrepancies
  
• ⏱️ Invoices now sent within 24–48 hours (previously 1–2 weeks)
  
• 💰 Improved cash flow visibility
  
• 🎯 Core team refocused on product and retail growth

✨ Takeaway:

With the right virtual support, even a small team can scale confidently—turning operational bottlenecks into smooth workflows.